| We're listing some common business needs that can | | | | documents and other information with clients and/or |
| be solved by using a SharePoint Services 3.0 site. | | | | partners. |
| Maybe you'll find a few things here that you've been | | | | 13. Access and work with your data using your |
| trying to find a solution for within your own | | | | Internet-enabled mobile phone for added convenience |
| organization. | | | | while traveling or out of the office at client meetings. |
| I'd like to share with you the top 20 ways that | | | | 14. Create better team communication and |
| SharePoint can solve your common business needs. | | | | brainstorming sessions where everyone can |
| And I want to emphasize that these 20 are only a | | | | participate when their schedules permit. |
| few of the many ways to utilize the SharePoint | | | | 15. Centralize where company and team project |
| Services. Once you start using it, you will begin to | | | | announcements are posted. Everyone will receive a |
| realize the many other valuable benefits that can | | | | notification via email or mobile phone automatically, |
| easily be accomplished by the everyday user. | | | | anywhere in the world. |
| Shall we get started? Let's see if you can find a few | | | | 16. Take the project tasks, team discussions, |
| productivity solutions here that you've been trying to | | | | company contacts, centralized calendars, team blogs, |
| find for your own organization. | | | | and files offline. and then sync the updated |
| With SharePoint you can: | | | | information later on. |
| 1. Store all your emails on a secure and centralized | | | | 17. Create "central" documents (and syncronize), so |
| Website for easy archive. | | | | all team members, clients, and/or partners are able to |
| 2. Keep a central task location for assigning tasks to | | | | work on the same document and make changes. |
| team members. These tasks will automatically show | | | | Updates are accessible with a click of a button. |
| up in your team's Outlook 2007 To-Do List. Those | | | | Everyone can then sync back to the "central" |
| tasks will also link to your projects so you can easily | | | | document and have all edits merged into that single |
| find out what tasks are still open for each project. | | | | document. |
| 3. Organize large events and store the related | | | | 18. Easily add custom fields to any area and capture |
| documents, assigned tasks, and generally post | | | | the information that's most important to your |
| anything and everything related to the events. It will | | | | company, all without the help of a web designer or |
| also integrate with Outlook for added efficiency. | | | | IT person. |
| 4. Collaborate with team members on all documents | | | | 19. Pull up and update Microsoft Access 2007 |
| and stay on top of who did what. Earlier versions can | | | | database from a local desktop and sync information |
| easily be restored in case someone has made too | | | | to a central location that can be accessed from any |
| many mistakes. Projects can also be linked to related | | | | where at any time. |
| documents. | | | | 20. Create a project dashboard where on one page |
| 5. When tasks are assigned to team members they'll | | | | you can view and filter on common project elements, |
| automatically be notified that they've just been | | | | such as: project details, project documents, project |
| assigned a new task. Alerts are sent when there | | | | tasks, project issues, project calendar, project |
| have been updates to the tasks. | | | | milestones, project lessons learned, project risks, |
| 6. Use SharePoint as a robust, but simple project | | | | project change orders, and more. |
| management solution for your organization or team. | | | | On top of it all, you won't spend a fortune to meet |
| 7. Use the efficient check-in / check-out management | | | | these communication, collaboration, and organizational |
| feature to sort your documents. | | | | needs. |
| 8. Implement a help ticket resolution for your | | | | Don't even get me started about the integration |
| organization or team without breaking the bank. | | | | features between SharePoint Services 3.0 and the |
| 9. Start a private company blog to communicate and | | | | Microsoft Office 2007 products, especially Outlook |
| share ideas with your team that's viewable only by | | | | 2007 - It's fantastic! A few of the ideas above do |
| those you give access to. | | | | require Office 2007. |
| 10. Gain more control over your company's | | | | Keep in mind that a little training goes a long way in |
| documents with the content approval function. | | | | increasing productivity in the products you use in |
| 11. Offer training materials to your teams, clients, and | | | | your business. I highly recommend taking the time to |
| or partners in a password-protected Website that | | | | learn this efficient and effective tool and watch your |
| can be accessed anywhere in the world. | | | | productivity, along with your profits, soar! |
| 12. Offer a secure and private place to share | | | | |