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7 Critical Steps to a Bullet-Proof Backup System

Imagine this - you arrive one morning to from last night, you have no way of
find that a faulty read-write head has retrieving the data.* Restoring files
crashed your server's hard disk that were deliberately deleted months or
overnight, rendering it useless. Or a even years ago, when you thought you
small electrical fire has destroyed part would never need them again, can often be
of your office, including your server. of great benefit.3. Off-site backupsIf
This server was used to store customer your office burns down, you don't want
lists, payroll details, accounting all your backups to burn with it, so it's
details, purchase orders, inventories and important to physically move some of your
other data vital to the running of your backups off-site. We recommend that any
business, built up after years of weekly, monthly, quarterly and yearly
operation and growth.You find that you backups are stored off-site at a secure
were seriously ill-prepared to deal with location.4. On-site backupsWhile it is
such a disaster. Virtually all of your important to have some backups off-site,
business' data had resided in this one you don't want to have to travel back and
location. No copies were made. You are forth whenever you need to retrieve a
faced with the fact that many years' file. For this reason it's useful to have
worth of data has been lost recent daily backups available on-site to
forever.Insurance will replace materials, allow for quick recovery of files. These
equipment and office space, but will that backups are still important, and for
be enough to get your business up and reasons of security and reliability it is
running again? Your vital business data best to store them in a secure place such
can't be claimed on insurance, it can't as a fireproof safe, rather than next to
be replaced with money alone. Would your the server or on the System
business survive after significant data Administrators desk.5. MonitoringIf you
loss? Unless you have a good backup need to restore a file or a whole system,
system already in place, the statistics you want to be sure that all backups
are grim...* 43% of companies that completely successfully. It would be
experience a severe data loss disaster, disastrous to learn that your backups had
and that have no recovery plan in place, failed only when you attempt to perform a
never re-open.* 70% of companies that restoration. One way to ensure that each
suffer serious data loss go out of backup has been performed successfully is
business within 12 months.* It takes 19 to check the backup logs each day. An
days and costs US$17,000 (AUD$22,000) to easier method is to acquire backup
manually retype 20 megabytes of sales software that notifies you daily of the
data. The same volume of accounting data backup status and can alert you to any
takes 21 days and costs US$19,000 problems.6. Follow the planIf you are
(AUD$25,000).* Loss of data cost US using tapes, disks or removable hard
businesses in excess of 22 billion drives for backing up, you will need to
dollars in 2004.Just as the costs of fire remember to change these regularly
damage can't be covered by insurance depending on the backup scheme you are
bought after the event, the costs of data using. Neglecting to do this could cause
loss can't be avoided by acting after the the backup to fail or could result in an
loss has occurred. It is vitally important previous backup being
important that data is backed up before overwritten. It is also important that
encountering hard disk failure, viruses, you insert the right device, as having
malicious software, mistakes by employees the 4th-of-June backup data on the
or other causes of lost data.Listed below 1st-of-January tape would make the right
are the 7 steps that we consider data very difficult to find.7. Regular
essential for the protection of important file list updatingAs you install new
data.1. Central storage of data on the programs, add hard drives and create new
networkThe first step in setting up a files, it is important to know that all
backup system is deciding what needs to new data is also protected. Of course, if
be backed up. Ask yourself, what can I you are backing up the whole C: drive,
afford to lose? For example, the latest for example, any new files or programs on
Windows Service pack can be downloaded that drive will also be backed up
again, so there is little need to protect automatically. However, if you are only
it; your customer database cannot so backing up specific, important files, it
easily be replaced. Once you have is vital that you keep this list up to
identified the information you need to date, or you risk losing valuable
back up, you need to know where it is data.Keep in mind that the average
stored. Although it might seem failure rate of a hard disk is 100%, as
counter-intuitive at first, as much of every drive will fail eventually. Make
your critical data as possible should sure you stay in business by following
reside in one place on the network. It is the seven points listed above. How do you
far simpler and easier to backup, restore do that? Well, that's where a backup
and protect one machine than several. As software package can help. Data
a side benefit, physical and network protection need not require a full time
access to that machine (and therefore to IT professional; it can be done by almost
critical and perhaps sensitive data) can anyone with a bare minimum of time to
more easily be restricted, improving spare -- all you need is the right tool.
security.2. Multiple backupsYou don't Backup software can automate much of the
want to have all your eggs in one basket. process, covering the seven steps above
There are many reasons why your company and providing comprehensive data
should have access to several full system protection for your business.Linus Chang
backups.* A single backup could fail. is a backup expert and the lead developer
Tapes, CDs and hard drives all wear out of BackupAssist - tape backup software
eventually, so you shouldn't rely 100% on that is simple and affordable, and
a single backup to store your data. The perfect for small and medium businesses.
more copies you have, the less likely you Protect your Windows servers, including
are to lose all of your data to wear, SQL Server and Exchange Server, to tape,
fire damage, water damage, etc.* In the REV drive, hard drive, NAS and more, at a
case of accidental deletion, data loss is fraction of the cost of other backup
often noticed days after it occured, software.
which means that if your only backup is




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